Turning data into dollars.

Grasping the extent of spend and license usage feels like it should be simple. It’s not, and we get it. SaaS visibility and cost savings are turning into the holy grail of software management.

For CFOs, knowing what software their company uses brings financial clarity and fosters productivity across teams. But few C-suite leaders ever fully know. This is particularly true among leaders in fast-growing companies where core sales, marketing, finance and operational functions are dependent on the SaaS stack.

Knowing the level of activity (and perhaps more importantly, the inactivity) among users of purchased licenses is critical to an effective license management practice. But understanding license utilization over multiple SaaS vendors and disparate teams within a company – even in the startup phase – is difficult. Financial, business and IT leaders are left making gut decisions.

But when utilization behaviors are known, actionable insights emerge.

Are there opportunities to deploy unprovisioned licenses?
Can application ROI benchmarks be established based on cost-per-employee data?
Can volume discounts get negotiated today to address future licensing needs?

Cleanshelf enables SaaS utilization and spend insight through integration with Okta Identity Cloud.

Even if CFOs get a handle on what is being spent, visibility into SaaS utilization is a rarity. Cost-per-license and cost-per-employee metric management and budgeting, forecasting and negotiation confidence is low. And in high-growth environments, as headcount is added SaaS spend inevitably follows. The ongoing reality of ballooning opex hurts the ability of CFOs to manage a financial roadmap.

Cleanshelf tracks monthly active members by parsing Okta access logs. Okta is secure identity and single sign-on provider and therefore has the most accurate and up-to-date information about software usage. Cleanshelf's tight integration with Okta enables coupling of spend and usage information to let finance, procurement, and IT departments maximize ROI on cloud software subscriptions.

After signing up, Cleanshelf technology parses Okta access logs to deliver software usage reporting. Financial leadership can immediately see app utilization to establish clear usage and frequency insight. Since Okta manages authentication and user provisioning for leading enterprise apps including - Salesforce, Office365, Box, DocuSign, Slack, Zendesk, AWS, Google Apps, Marketo and Mailchimp - Cleanshelf customers can expect to get a complete picture of their SaaS spend.

Pair this SaaS visibility and these cost savings with Cleanshelf’s subscription renewal alert feature and financial leadership can make data driven decisions around an app’s usefulness to the business. This builds clarity for negotiating and purchasing as renewal deadlines and annual budgeting cycles come around.

We’ve worked with dozens of companies to help solve the painfully administrative and manually intensive process of of tracking and managing SaaS license spend. If your workflow is built on static spreadsheets and scattered email inquiries to users with corporate cards - we can help.

The Modern Finance Forum recently released a survey of global financial executives: 72% believe more CFOs will be become responsible for technology BUT one third of CFOs are currently struggling to make the best use of technology.

“On the one hand CFOs of the future expect to be more influential in decision-making, technology and data governance but on the other hand around a third rely on gut feel rather than hard data”

Cleanshelf’s integration with a SSO tool like Okta drives new levels of utilization insight and decision making certainty for finance leadership. Contact us today to unlock this value in your business.

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About Cleanshelf

Cleanshelf is the leading enterprise SaaS management platform focused on tracking, controlling, and benchmarking SaaS applications. Their SOC 2-compliant and AI-powered technology helps companies save up to 30% on their SaaS spending by automatically identifying unmanaged contracts, duplicate licenses, and wasted cloud software subscriptions. Based in San Francisco, Cleanshelf provides an enterprise-grade solution to over a hundred clients, including Hilton, Looker, and CoStar Group.

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